Privacy Policy

At Scimus IT Solutions (referred to as “Scimus,” “we,” “us,” or “our”), we recognize the importance of protecting your privacy and are committed to maintaining the highest standards of data protection and security. This Privacy Policy explains our data collection, usage, and disclosure practices for our website https://thescimus.com/ (the “Site”). 

By using our Site or any of our services, you agree to the collection and use of your personal information in accordance with this Privacy Policy (the “Policy”. We may update this Policy from time to time, so we encourage you to review it periodically.

1. Compliance 

If you do not agree to the terms of this Policy, please do not access or use the Site. If you wish to stop receiving marketing communications from Scimus, please use the unsubscribe mechanism provided in such communications or contact us as set forth below.

2. Collection of Personal Data 

Scimus collects personal data to provide better services, understand Site visitors, and tailor content and communications to user interests. We collect personal data in the following ways:

• information you voluntarily provide, such as name, email address, phone number, company name, job title, country, or other details submitted via contact forms, inquiries, newsletter subscriptions, event registrations, or preferences for receiving marketing communications from Scimus or its partners
• information obtained from publicly available sources or events you attended.
• technical and usage data from your interaction with the Site, including IP address, browser type and version, operating system, referring/exit pages, platform, date/time stamps, pages visited, time spent, number of clicks, domain name, and approximate location (derived via various technologies).
• aggregated or statistical data used for any purpose; such data is not considered personal data under applicable law unless combined in a way that identifies you. Aggregated data may be derived from your personal information but is not considered personal information in law as it does not directly or indirectly reveal your identity, unless Scimus combines or connects aggregated data with your personal information so that it can directly or indirectly identify you. 
• technical data from third parties and public sources, such as analytics providers, advertising networks, or search information providers.

Other than as required or permitted by applicable law, Scimus does not collect any special categories of personal data about you through the Site. Special categories include details concerning your race or ethnicity, religious or philosophical beliefs, sex life or sexual orientation, political opinions, trade union membership, information about your health, genetic data, or biometric data for the purpose of uniquely identifying a natural person. Scimus also does not collect any information about criminal convictions and offences.

Scimus does not knowingly collect, retain, or share personal data from individuals below the age of 16 years (or such other age constituting the legal age of adulthood or capacity to consent under applicable law in the relevant jurisdiction). The Site is not directed to, and is not intended for use by, children or minors.

If Scimus becomes aware that it has unintentionally collected personal data from an individual under the applicable age threshold, it will promptly take reasonable steps to delete such data from its systems. If you believe that personal data of a minor has been submitted to or collected through the Site, please contact Scimus immediately using the details provided in the Contact Us section of this Policy.

3. Purposes and Legal Bases for Processing

We process personal data only for the purposes for which it was collected or for compatible purposes. Compatibility is assessed in accordance with applicable data protection law, taking into account factors such as the link between the original purpose and the new purpose, the nature of the personal data, the consequences of further processing, and appropriate safeguards. Primary purposes include responding to inquiries, providing Site functionality, improving user experience, sending requested information or marketing (where permitted), analyzing usage, and complying with legal obligations. 

If Scimus determines that it needs to process your personal data for a purpose unrelated to the original collection purpose, Scimus will notify you prior to such processing (where feasible) and provide an explanation of the legal basis that permits it.

Where EU/EEA data protection law (including GDPR) or equivalent standards apply, our legal bases typically include:

• performance of a contract or steps prior to a contract;
• legitimate interests (site security, analytics, marketing, where not overridden by your rights);
• legal obligations or vital interests (in limited cases).
• consent (for certain non-essential cookies or direct marketing);

If you require details on the specific basis for any processing, please contact us.

4. Use of Personal Data 

Any personal data collected by Scimus will be processed in accordance with this Policy for the purposes of making informed business decisions, supporting the activities in which you choose to engage, and delivering higher-quality solutions and services to Scimus’s clients and users.

Scimus uses your approximate location information (derived from technical data such as IP address or other geolocation indicators) to tailor your experience on the Site, for example, by customizing content, language preferences, or regional relevance where applicable.

Scimus may also use non-personal or aggregated information collected through the Site to enhance Site functionality, performance, and user experience. Additionally, Scimus processes your IP address and related technical data for purposes such as Site diagnostics, administration, security monitoring, and troubleshooting.

Scimus will retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including to satisfy any applicable legal, accounting, regulatory, or reporting requirements.

In determining the appropriate retention period for personal data, Scimus considers factors such as:

• the amount, nature, and sensitivity of the personal data;
• the potential risk of harm from unauthorized access, use, or disclosure of the personal data;
• the purposes for which Scimus processes the personal data and whether those purposes can be achieved through other means; and
• the applicable legal, contractual, or regulatory requirements.

Once the retention period expires, personal data will be securely deleted, anonymized, or otherwise rendered non-identifiable, unless longer retention is required by law.

5. Sharing of Personal Data 

We may disclose personal data to:

• our affiliates or group companies;
• professional advisers, third-party service providers, or partners (hosting, analytics, or email providers) who process data on our behalf under contractual safeguards;
• competent law enforcement, regulatory, governmental, or judicial authorities where disclosure is required by law, to establish/defend legal rights, or to protect vital interests;
• other parties with your explicit consent.

Scimus does not sell personal data to third parties for their independent marketing purposes. Any sharing occurs only to the extent necessary for the purposes outlined in this Policy and in compliance with applicable data protection laws.

6. International Transfers

Scimus processes personal data on servers located in various countries around the world. By accessing or using the Site, you consent to the transfer, processing, and storage of your personal data on servers outside the country in which you reside. Such countries may have data protection laws that differ from and in some cases provide less protection than those in your country of residence.

Nevertheless, Scimus has implemented appropriate safeguards to ensure that your personal data remains protected in accordance with this Policy and applicable data protection laws. These safeguards include, where relevant (particularly for transfers from the European Economic Area), the use of Standard Contractual Clauses approved by the European Commission or other equivalent mechanisms that require recipients to afford a level of protection substantially equivalent to that required under EU data protection law (including the GDPR where it applies).

In addition, Scimus complies with relevant requirements under Ukrainian law for any cross-border transfers, ensuring that transfers are based on adequate protection levels, appropriate safeguards, or other permissible grounds.

7. Information Security

Scimus protects your personal data with the same level of care applied to its other confidential information. This includes storing personal data on secure servers accessible only to authorized Scimus personnel and employing encryption and other technical measures to help prevent unauthorized access, disclosure, alteration, or destruction.

Scimus has established internal procedures to detect, respond to, and manage any actual or suspected personal data breach. In the event of a breach, Scimus will notify you and any applicable supervisory authority when and to the extent required by law. Notifications will be made without undue delay, taking into account the nature of the breach, the categories of data affected, and the potential risks to your rights and freedoms.

8. Marketing 

As described in this Policy, Scimus may collect and process your personal data for marketing purposes on the basis of legitimate interests (where not overridden by your rights and freedoms), consent (where required), or other applicable legal grounds. Your personal data will be stored in our customer relationship management (CRM) system or equivalent tools.

Scimus will use your personal data to inform you about Scimus products, services, events, or updates that we reasonably believe may be of interest to you, including by sending newsletters, promotional emails, or other direct marketing communications.

For statistical and analytical purposes aimed at improving marketing effectiveness, Scimus may collect and process information about your interactions with our communications to inform decisions on future marketing activities.

You have the right to object to or withdraw consent for such marketing processing at any time, and we will cease sending marketing communications accordingly. To opt out:

• click the “unsubscribe” or “opt-out” link provided in any marketing email you receive from Scimus; or
• contact us directly at the email address specified in the Contact Us section of this Policy

Upon receipt of your opt-out request, we will process it promptly and without undue delay. Note that even after opting out of marketing, you may continue to receive transactional or service-related communications if necessary for the performance of a contract or legal obligations.

9. Links to third-party websites 

The Site may contain links, plug-ins, and applications to various third-party websites, services, or resources. Activating such links or enabling these connections may permit third parties to collect or share your personal data.

Scimus has no control over, and assumes no responsibility or liability for, the content, privacy practices, policies, or reliability of any such third-party websites, services, or connections. When you leave the Site via a link or interaction with a third-party resource, Scimus strongly encourages you to review the privacy notice and privacy policy of every third-party website or service you visit, as their practices may differ significantly from those described in this Policy.

10. Your data protection rights

If your personal data is protected by EU/EEA data protection law (including the GDPR), you have the following rights, which you may exercise by contacting Scimus using the details provided in the Contact Us section of this Policy:

• You may access, correct, update, or request deletion of your personal data at any time by contacting Scimus.
• You may object to the processing of your personal data, request restriction of processing, or request portability of your personal data by contacting Scimus.
• You have the right to opt out of marketing communications from Scimus at any time. You may exercise this right by clicking the “unsubscribe” or “opt-out” link in any marketing email received from Scimus, or by using the applicable opt-out mechanism for non-email marketing communications.
• If Scimus processes your personal data on the basis of your consent, you may withdraw that consent at any time. Withdrawal of consent will not affect the lawfulness of processing carried out before the withdrawal, nor will it affect processing based on other lawful grounds.
• You have the right to lodge a complaint with a supervisory authority regarding Scimus’s collection and use of your personal data. 

You will not be required to pay a fee to access your personal data or to exercise any of the other rights described above. Scimus endeavours to respond to all legitimate requests within one month. In cases where a request is particularly complex or you have submitted multiple requests, the response period may be extended; Scimus will notify you of any such extension and keep you informed of progress.

These rights are subject to the limitations and conditions set forth in applicable data protection law. Where processing is not subject to GDPR, equivalent rights may apply to a more limited extent; you are encouraged to contact Scimus for clarification in such cases.

11. Cookies and similar technologies

The Site uses cookies and tracking technologies. Cookies are small text files placed on your device to enable core functionality, improve performance, enhance user experience, and (where permitted) support analytics or marketing.

• Strictly Necessary Cookies: These cookies are essential for the operation of the Site and to enable you to navigate and use its basic features. Without these cookies, services you request cannot be provided. These cookies do not require consent under applicable law and are always active.

• Performance Cookies: These cookies collect information about how visitors use the Site, including browser and operating system details, referring pages, number of visits, average visit duration, and pages viewed. The data collected is aggregated and does not personally identify you. These cookies are used to evaluate Site performance, improve user-friendliness, and enhance overall experience. Consent is generally required for these cookies.

• Functionality Cookies: These cookies allow the Site to remember choices you make (such as language preference, region, username/login status, text size, fonts, or other customizable elements) and provide enhanced, more personalized features. They may also enable services you request, such as video playback or interactive elements. The information collected is typically anonymized and does not track your browsing on other websites. Consent is generally required unless the cookies are strictly necessary for requested functionality.

Scimus may also permit third-party service providers to set performance, functionality, analytics, or advertising/retargeting cookies on the Site. Examples of such third-party tools may include Google Analytics, Google reCAPTCHA, LinkedIn Insight Tag, Google Ads, Meta Pixel, Microsoft Clarity, Hotjar, Amplitude, Marketo, or similar services. These cookies collect information about your online activities on the Site and potentially across other unaffiliated websites you visit. The data is used for purposes such as behavioral advertising (tailored ads based on past visits), measuring ad effectiveness, tracking visitor numbers, and providing insights to Scimus. For more information about these third-party cookies, please refer to the respective provider’s privacy policy or cookie notice.

If you do not consent to the use of non-essential cookies (or wish to manage preferences), you may:

• Use the cookie preferences tool or banner provided on the Site to accept, reject, or customize categories of cookies.
• Adjust your browser settings to block or manage cookies (visit your browser’s help menu for instructions, as options vary by browser).
• Note that rejecting non-essential cookies may not prevent Site access but could limit certain functionality, personalization, or features.

Scimus respects browser-based privacy signals, including any Do Not Track (DNT) settings where technically feasible.

12. Changes to this Policy

We may update this Policy at our discretion. Changes will be posted on the Site with an updated “Last updated” date. Your continued use of the Site after changes constitutes acceptance. 

13. Contact Information

Please keep your personal data accurate and inform us of any changes. For questions about this Policy, our practices, or to exercise rights, contact:

E-mail: info@localhost

United States: 717 N. Union Street, Suite 20, Wilmington, DE 19805

tel.: US: +1 469 607 7318, UK:  +44 20 3885 2133, UA: +38 097 921 3121